Hacksessions organising checklist

[crangelsmith]

Overview

REG runs monthly sessions where we come together and contribute to upstream open-source repositories. The sessions take place 2-5 pm every third Friday of the month. The organisation of these sessions are done in the #hut23-hacksession-organising slack channel, a public channel #open-source-hacksessions is available for announcements and running the session.

Zoom link can be found in the calendar event.

On the first Monday of the month, a reminder will be sent to #hut23-hacksession-organising asking for a volunteer organiser. We should have a rotation to share the work.

Organisers should copy/paste the checklist below

• Create a new issue with the date of the hack session and copy this checklist. This issue will document the full session. Assing issue to the person organising that month.
• Check Turing meeting room is booked (should be Cipher - check the cipher meeting room calendar not the meeting invite as sometime it says accepted but isn't).
• Check that the Slack workflow for advertising is doing its thing (reminders should go out a week before and the day of)
• Run the event
• Collect contributions to the session in the issue relevant to the session.
• Update the main page with new contributions https://github.com/alan-turing-institute/research-engineering-group/wiki/Open-source-hacksessions

[mhauru]

New checklist now that we have Slack automation:

- [ ] Create a new issue with the date of the hack session and copy this checklist. This issue will document the full session. Assing issue to the person organising that month.
- [ ] Check Turing meeting room is booked (should be Cipher).
- [ ] Check that the Slack workflow for advertising is doing its thing (reminders should go out a week before and the day of)
- [ ] Run the event
- [ ] Collect contributions to the session in the issue relevant to the session.
- [ ] Update the main page with new contributions https://github.com/alan-turing-institute/research-engineering-group/wiki/Open-source-hacksessions

EDIT: Irrelevant, see OP.