Updating schedules

Note: These instructions assume that the overall structure of the Clinic is the same as in the previous year (e.g., you're not switching from in-person to virtual or vice versa).

To update the schedule for a Clinic, you will need to modify the associated shadow.md file, which should be located in the schedule folder of the respective Clinic repository's gh-pages branch.

Before you start editing, make sure that the previous year's schedule is archived:

• make a subfolder within the schedule folder that is named YYYY (where YYYY is the previous year)
• copy (cp) index.md from the schedule folder into in the YYYY folder

Once that is done, you can edit the shadow.md file:

• update the dates for the clinic
• rearrange the schedule to reflect updated dates/times for all sessions (using markdown formatting)
• update assignments for all sessions (using "(faculty_name)" to designate the faculty / mentor name, replacing "facutly_name" with the name of the file associated with the relevant person in this folder)
• You can use "{: .shadow}" at the front of a line to make that line only appears on the shadow schedule but not the participants' schedule; this is useful e.g. for showing the timing of faculty meetings
• You an also use "{: .shadow}" as a formatting tag to hide specific content on the main (participants') schedule - e.g., _this will hide the italic text_{: .shadow}, **this will hide the bold text**{: .shadow}, [this will hide the link](www.ici3d.org){: .shadow}; this is useful e.g. for providing links to faculty reference material for the session or reminders to the people running the session of how the timing should be broken down for different parts of the session