Attending External Events

Taken from Somebody Should issue #352, the procedure for attending external events on behalf of, and representing, DoES is:

Here's how I see it:

• Create an issue for applying to the event.

• Apply the Meetup: Events Label.

• Create a Milestone if many tasks are required.

• Assign/choose/volunteer a champion to co-ordinate the event for DoES (it helps if they commit to going) — assign that person(s) to the event issue.

• Using the main event issue as a progress tracker, the coördinator should:

• Apply for the event as applicable (ideally from a DoES email, but from the event champion if suitable).

• Recruit attendees.

• Collate the exhibition.

• Recruit/organise transport (as appropriate).

• Help attendees find hotels (if appropriate).

• Create a packlist.

• Reply to any H&S and risk assessment requirements.

• Liaise with the event organisers regarding any drop-off and pick-up requirements.

• Go to the event. …

• Come back

• Unpack

• Report any necessary information and close any issues for the event.